The Bill & Melinda Gates Institute for Population and Reproductive Health (GI), Department of Population, Family & Reproductive Health at the Johns Hopkins Bloomberg School of Public Health is seeking a Program Specialist for an exciting project called The Challenge Initiative (TCI), a multifaceted program focused on the rapid expansion of urban family planning programs worldwide but with focus on the largest cities in Asia and Africa. TCI is an ambitious program that leverages a matching challenge fund mechanism to provide incentives for the rapid scale up of urban family planning programs through a framework of accountability measures, demand driven participation of cities, and technical support via at least four regional accelerator hubs. Please visit https://tciurbanhealth.org/ for more information.
The Program Specialist will oversee day-to-day administrative and programmatic elements that support the TCI project team. The Challenge Initiative seeks to fill the following position immediately. This position is a full-time position based at the Johns Hopkins Bloomberg School of Public Health.
The Program Specialist will provide general administrative and project management support to TCI activities, including scheduling, event coordination (travel and meeting logistics), day-to-day problem solving of an office environment, notetaking, writing and editing, and procurement processing. Works closely with Program Officers and Communication Officer on a wide range of programmatic and administrative tasks. The Program Specialist will liaise with TCI partners in sharing technical knowledge generated by the Baltimore team, and communicating general project and administrative updates on a regular basis. The Program Specialist will draft project work plans as well as provide expertise by writing first drafts of project reports, communication with sponsors and faculty, as well as other documents needing to conduct project work. Additional responsibilities include the following: organize and coordinate administrative functions and logistics for weekly/monthly project meetings, annual partner meetings, specific technical meetings, and maintain a central resource for project materials including country workplans, reporting documentation, and grant-related reporting requirements, e.g., annual reports, etc.; assist in website content maintenance; participate in materials development and preparation related to TCI workshops, meetings, presentations; liaise with TCI Hubs/partners on a regular basis, and troubleshoot project issues; create PowerPoints, draft correspondence, notes, and provide editing as needed.
The Program Specialist will develop agendas and contribute to activity design for all project meetings and events as well as writing and sharing minutes for all meetings. Manages ordering of supplies for project needs. Leads and assists with event planning, booking venues and ordering food supplies for project needs. Leads and assists with event planning, booking venues and ordering food for seminars, meetings and conferences. Assist staff with travel bookings and the reimbursement process. Assist with grant-reporting responsibilities to project funders.
Bachelor's degree required.
Two years of related experience required, including administrative, financial or grant and contract management.
Superb communication (oral and writing) skills, tact, and sensitivity to a wide range of cultural environments across international settings required.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master's degree in public health, international development, or a similar discipline strongly preferred.
Experience in Microsoft's Office, Excel and PowerPoint, SharePoint, and website management tools, e.g., Drupal preferred.
Experience working in an academic, research, or advocacy environment preferred.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.