We have an exciting opportunity to join our team as a Sr. Financial Analyst (RED&F).
In this role, the successful candidate is responsible for reviewing contracts requirements to confirm that charges for labor and service are in accordance with agreement, and invoices for materials/parts are competitive. Ensures that invoices include (packing slip, proof of delivery, or work tickets as applicable), before releasing them for approval. Responsible for staff supervision, provide support to vice president, directors, managers, project managers, operations managers and assists business manager with daily operations. Interacts with vendors, Accounts Payables, Purchasing Department, and finance to ensure that requisitions are processed timely, review monthly statements, process payments to DOB, DEP for violations. Updates monthly actual from Efinance in department's financial tracking system timely to operating accounts. Monitor department's contracts to ensure that documents are current and increases are within acceptable range based on terms of agreements. Performs review, compiles data from various sources and databases as needed; assist in the preparation of yearly operations and capital budgets.
Demonstrates knowledge of the organization's core values and incorporates them into the performance of duties.
Maintains contact with sections in the department and other NYUMC departments under minimal supervision. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Schedules appointments and conferences, confirms attendance, and facilitates program operation. Attends meetings and participates on committees, as required; prepares minutes as required.
Compiles and assembles basic information needed for the budget based on past practice or instructions. Verifies records and resolves discrepancies of revenues and expenses. Make recommendations for the enhancement of financial record keeping systems, and collaborate with preparation of the departmental budgets including capital, operational
Composes, prepares and edits reports, correspondence, etc. Proof reads, edits, properly organizes, and formats documents as needed. Contacts service/maintenance companies for needed clarification and makes suggestions for software/hardware enhancements. Routes complex correspondence and attaches related records or information to the correspondence.
Oversees the process of billing ensuring that three-way match is consistently followed according to the organization's requirement. Updates internal databases with invoices information, vendor's statement, and tracks PeopleSoft to ensure that payment processed promptly.
Makes recommendations and provides feedback for evaluation which is fair, accurate, and objective based on qualifications/performance. Offers continuing guidance and assistance to employees on work activities, procedures, and performance-related issues as appropriate. Ensures that the business manager is kept aware of the performance of each employee on an on-going basis, apprises of situations which may require disciplinary action.
Review and approve requisitions and invoices, process check requests, research PeopleSoft, E-Finance, receives invoices, and checks exceptions to dispute or approve invoices. Ability to manage special projects, payroll, and other functions as needed.
Obtains information, answers questions, and resolves routinely moderate problems in accordance with departmental, and/or Medical Center policies and procedures.
Writes requisitions and justifications.
Develops contracts in conjunction with Project Support Team and attorney as required.
Vendors/Contractors: Interacts with vendors and suppliers concerning billing, pricing and related discrepancies.
Documentation/Reports: Generates miscellaneous reports requested by management.
Data Management/Analysis: Collects and compiles data, statistics and other materials for reports and/or budget as requested.
Special Projects: Assists in completion of special reports, projects as needed.
Filing: Maintains documents accurately and in up-to-date manner.
Safety: Maintains job competencies necessary to ensure a safe environment. Understands fire safety plan for work area; identifies, corrects or reports hazards; protects privacy and rights of patients, employees, and customers.
Learning and Professional Growth: Demonstrate ability to learn and adapt to changes. Attends applicable institutional and departmental orientation and training programs as required; asses own professional growth and expects to be assessed by others.
Program Development: Responsible for the development of processes that encourage communication, resolution of issues, tracking, follow-up and providing accountability; proactive style of management in matrixes relationship is required. Works collaboratively with various support departments in the hospital to coordinate and ensure that their needs and programs are considered in planning projects, and the operations and maintenance of the Medical Center campus.
Bachelors degree in Finance, Accounting or Business and three years relevant experience or an equivalent combination of education and experience. Must include prior financial analysis experience.
Strong figure aptitude and attention to detail. Excellent analytical, organizational and verbal and written communication skills. Proficiency using spreadsheet, database, word processing software; basic skills for navigating Internet applications.
Preferred Qualifications: Demonstrated proficiency in relevant systems to the NYULMC culture..
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military or veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.