The Department of Urology is seeking a dedicated, dynamic professional looking to help advance the educational mission of the Department. Working with the Residency Director for the Department of Urology, the program coordinator will provide high level, comprehensive administrative support by managing the Urologic Residency Program with the goal of meeting the requirements of the Accreditation Council for Graduate Medical Education (ACGME) and Residency Review Committee. Each year, three MDs are selected to participate in the 5-year program that includes one year in general surgery and four years in general urology with comprehensive training in the full breadth of urologic medicine. The Program Coordinator will be responsible for managing this program by working closely with the House Staff Office and Graduate Medical Education (GME) Office, directing the annual resident interview process, and supporting current departmental residents.
This includes managing the complex day-to-day scheduling, case logs, and reports as well as the annual program updates and Annual Program Evaluation (APE). The Program Coordinator will help evaluate curriculum, determine deficiencies, and revise existing programs to meet any new requirements. Candidate will also serve as the Urology Fellowship Coordinator, taking the administrative lead on managing our 1-Endourology Fellow and 1-Urologic Oncology Fellow. In addition, this position provides administrative support for, and at times coordinates, one or more project for the Department of Urology as well as other duties as assigned.
Posting Position Title: Senior Administrative Assistant
University Job Title: Senior Admin Assistant (Program Coordinator)
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Demonstrated excellent interpersonal skills including the ability to work with a large number of diverse residents, faculty and students.
Required Skill/ability 2: Proven strong analytical, organizational and communication skills, both written and verbal. Excellent attention to detail and ability to manage multiple demands from multiple sources in a fast-paced, high volume environment. Ability to prioritize and multi-task.
Required Skill/ability 3: Proven ability working with advanced administrative skills including managing complex schedules, coordinating meetings, organizing logistics for events and tracking and managing expenses with online expense management systems.
Required Skill/ability 4: Advanced computer proficiency, specifically knowledge of Windows-based software including Word, Excel, Outlook and Access; working knowledge of database development and management.
Required Skill/ability 5: Demonstrated resourceful team player. Proven ability to adapt to a changing work environment and growing program is essential.
Preferred Education, Experience and Skills: Prior experience working in an academic setting. Working knowledge of MedHub. Experience with reimbursements.
Required Licenses Or Certifications:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.