Our CEO is in search of an Executive Assistant who can help make her more on top of her game, so that our mission to help people affected by poverty access hope, jobs and opportunity can maximize its opportunity to scale.
This position is part administrative support and part wing-person and is best suited for someone who thrives off of the detail orientation of the day to day and who can also see the big picture strategy, and how we can best propel forward to achieve it.
As Executive Assistant, you will be in a seat that’s both highly visible and behind the scenes – visible in that you will come in contact with external stakeholders including our Board of Directors on a frequent basis, and behind the scenes in that some of your work is a silent extension of and support to the CEO and the executive team. The best candidate for this role is someone who:
does well in the grit and pace of a start-up environment, yet has the poise and the professionalism of a more established organization;
is creative, unflappable, mission-driven and results-driven; and
Likes to have fun and bring joy and a sense of possibility to the workplace.
Managing the CEO’s workflow and priorities by managing her schedule (including appointments and travel) and anticipating steps ahead.
Preparing for and following up on internal and external meetings, including preparation of presentations as appropriate.
Spearheading CEO’s capacity to stay on message, by coordinating directly with our Marketing Communications Manager to ensure strong C-suite messaging creation and delivery.
Serving as primary liaison for administrative support to our Board of Directors, including meeting coordination and preparation, pre-read composition, monthly news flashes, board minutes, and primary support for staff liaison for board operating committees.
Keeping CEO’s eyes on key performance indicators, by gathering insight against key deliverables in strategic plan and KPIs for each domain reporting to CEO. Helping CEO to get strategically in front of challenges (whether red flags in KPIs or key deliverables downstream) by examining future deliverables and anticipating what CEO needs to be present to execute.
Maintaining awareness of exec team and board forward movement – for 1:1 meetings between CEO and her direct reports, and for accountability tracking for individual board members – including progress against personal financial and other commitments to the organization.
Supporting CEO’s capacity to steward her own donor portfolio, by maintaining Salesforce records for all individuals in CEO’s portfolio to ensure donor moves are adequately reported and stewardship efforts are accurately tracked.
Coordinating micro-cultivation events for the CEO, in support of the Events Manager or in her stead when the events calendar is too robust – such as volunteer events at CEO’s home, private dinners and the like.
People trust you. They may not always agree with you, but they trust that your first priority is the mission and your job to protect it. You will get information that others don’t have access to, and you also treat that with utmost discretion and care.
Your gut is strong. Once you know the rules of the game, you can make calls and you can do so quickly. Even when you have a question, you still expedite the decision making process by coming up with a theory of what to do first.
You have a “whatever it takes” approach to work. You can be knee-deep in receipts for an expense report, or ordering catering for a lunch with your right hand, while your left brain is thinking strategically about what the CEO should think about in her next speaking engagement.
People like you. You build relationships quickly and can equally engage a student in our program as you can a CEO of a Fortune 500.
Your skin is thick. You’re good with feedback on the fly, course correction in the moment, and you have an understanding that every interaction and every project is an opportunity to grow.
You’re a brand nerd. You look at the materials we put together and wig at grammar and spelling errors, at content that is off message, or at design that is inconsistent with brand. And in a way that makes people think it was their idea, you influence others’ content as you see it to slowly follow suit.
You keep your eye on the prize. You keenly understand the components of our strategic plan and the major key performance indicators of the organization. When you feel the executive team and CEO are veering off course, you gently nudge them back.
You grow as the world around you grows. You get that your skills don’t atrophy, they build. You have the passion of a life-long learner and you naturally commit to growing your skills in such a way that keeps pace with the organization.
Oh, and Microsoft Office prowess (especially Excel and PowerPoint) plus Salesforce reporting familiarity a significant plus.
send cover letter, resume and salary history to: Krigheimer@carachicago.org
The Cara Program prepares and inspires motivated individuals to break the cycle of homelessness and poverty, transform their lives, strengthen our communities, and forge paths to real and lasting success.