Facilities Work Order Desk Administrative Specialist https://pbsbo.ucsc.edu/facilities/index.html)
JOB #: 1707267
Full Time; Career Starting Salary Range: $21.00-$25.00/hourly. Salary commensurate with qualifications and experience.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
A full complement of graduate programs is enriched by access to state-of- the-art lab facilities and equipment and a variety of field study environments. Research is organized within individual departments, as well as formal organized research units, research centers, and interdisciplinary research clusters. The Division is the principal home to three major organized research units - the Institute of Marine Sciences, the Santa Cruz Institute for Particle Physics, and the University of California Observatories/Lick Observatory. Research affiliates include Federal and State agencies such as the National Oceanic and Atmospheric Association (NOAA) and the California Department of Fish and Game (CDFG) Marine Wildlife Center.
PBSci Facilities staff members are responsible for planning, construction, renovation, relocation, and general oversight of approximately 470,000 assignable square feet (asf) in approximately 30 buildings on the main campus and coastal science campus. The division will add an additional 35,000 asf of space when the Coastal Biology Building and 2300 Delaware Renovations are completed in 2017.
Summary Statement of Duties: Under the general supervision of the Physical and Biological Sciences Moves Coordinator and Project Manager, the Facilities Work Order Desk Administrative Specialist will work with a high degree of independence, and as part of the PBSci Facilities team is primarily responsible for facilitating work orders, providing general administrative and bookkeeping/accounting support, and coordinating a variety of projects within Physical and Biological Sciences.
Applies campus policies and procedures to resolve a variety of facilities management issues. Works on facilities management problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
Extensive related administrative and entry-level analytical and project management experience.
Experience working in a computerized office environment with word processing, database, and spreadsheet skills sufficient to prepare email correspondence, reports, forms, statistical/technical materials, etc. with speed and accuracy, including the ability to conduct research using electronic sources and a willingness to learn and use new computer programs/applications.
Excellent written and verbal communication and interpersonal skills to effectively deal with a broad range of individuals at various levels within an organization.
Excellent customer service attitude and standards.
Analytical skills to comprehensively analyze and interpret policies, procedures and situations, and to coordinate and sequence complicated and overlapping project component.
Position is open until filled; Initial Review Date: 07/12/2017
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS https://jobs.ucsc.edu/applicants/Central?quickFind=69964
To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (http://jobs.ucsc.edu ) on or before the initial review date. A computer is available at the UCSC Staff Human Resources Office located at Scotts Valley Center (SVC), 100 Enterprise Way, Suite 100, Scotts Valley, CA 95066. To learn more or to request disability accommodation call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service 800-735-2922. The University of California, Santa Cruz is an Equal Opportunity Employer.
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