The Associate Research Administrator provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.
Typically administers entire research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Completes pre-award administration of grant &/or contract activities.
Organizes proposal, renewal and resubmission applications.
Completes NU OSR forms.
Completes entire application for smaller, less-complicated, simple, standard proposals.
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Tracks formal re-budgeting.
Coordinates core resource account setup and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Participates in account close out activities.
Monitors project under spending and overspending.
Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
Reviews &/or approves transactions.
Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
Prepares payroll journals to enter or correct funding of salary from sponsored projects.
Prepares and coordinates signatures on 90 day letters required when transactions are not timely.
Processes paperwork associated with hiring & termination of employees and orient new employees.
Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Becomes familiar with regulations involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Performs other duties as assigned.
A bachelor's degree or 2 years financial or administrative support experience.
1 year financial or administrative support experience in a research environment or the equivalent.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented.
Advanced writing skills including editing and proofreading experience.
Master’s Degree in relevant field.
Experience working in an academic research enterprise.
Experience with large institution financial systems and accounts payable processes.
Preferred Competencies: (Skills, knowledge, and abilities)
Knowledge of Northwestern University systems, policies, and procedures.
Ability to manage competing priorities in a deadline driven environment.
Knowledge of National Institutes of Health (NIH) granting procedures and processes, including grant submissions, public access policy, and accounting compliance.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.