The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.
We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.
Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.
With offices in Philadelphia, Washington, DC, Brussels and London and staff in other regions of the United States as well as Australia, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.
The Finance Department: Pew's Finance Department is committed to serving as an excellent steward of financial resources; providing accurate, reliable, timely and cost effective finance and procurement related products and services; and delivering extraordinary customer service on a sustained basis. The Finance Department is comprised of Institutional Finance, Operations Finance, Program Finance and Contracts and Procurement Services and desires to ensure each position is fully aligned with Pew's mission, strategic priorities and results-oriented culture; and filled by a person with the competencies, skills, experience and adaptability necessary to deliver extraordinary results.
Central Procurement Unit: The unit provides procurement and contracting services to internal Pew customers who desire to purchase a wide-range of specialized services from domestic and international vendors in addition to low-risk commodity-type goods and services. The mission of the unit is to collaborate with program and operations staff to procure desired goods and services at a reasonable price and in a manner that is consistent with established Pew policies, procedures and cycle-time targets.
Position Overview: The Senior Associate, Contracts and Procurement Services reports to the Associate Manager, Contracts Administration and Grant Program Services and is based in Washington, DC. This position will leverage the strategic benefits of a centralized procurement and contracts unit to deliver high quality, predictable and transparent services to each of Pew's program and operations departments. The Senior Associate, Contracts and Procurement Services will facilitate the procure-to-pay process by performing procurement and contracting activities consistent with industry best practices and in accordance with Pew policies and procedures.
The ideal candidate will possess demonstrated experience (i) contributing to a change initiative that involved the centralization and/or streamlining of procurement and contracting functions to yield a more efficient and effective process; (ii) procuring specialized and commodity-type goods and services from domestic and international vendors; (iii) ensuring compliance with procurement and contracting policies, procedures, service level agreements and cycle-time targets; (iv) participating in the negotiation of contract pricing, terms and conditions; (v) providing advice on how to write clear and concise scopes of work and deliverables and linking payment schedules to deliverables when appropriate; and (vi) interacting with all levels of management.
This position is responsible for assisting operations and program personnel with the purchase of specialized and commodity-type goods and services from domestic and international vendors, including:
Assisting operations and program staff (requestors/buyers) with the purchase requisition process, including: providing market pricing information in support of price negotiations; helping to properly document how contract pricing was derived; assisting with writing scopes of work and deliverables when requested, and linking payment schedules to deliverables when appropriate; providing consultative services to requestors, subject matter experts and vendors; assisting in the determination of the appropriate contractual and/or purchasing vehicle to use for each purchase request, in accordance with Pew policies and procedures; and evaluating requisition packages for completeness and proper pre-approvals and sign-offs.
Reviewing and approving zero-dollar amendments, letters of agreement and state lobbying agreements using guidance and benchmarks provided by Pew Legal Affairs.
Participating in the negotiation of legal terms and conditions and pricing upon request, including: assisting with gathering comparable market pricing information and negotiating best price to ensure quality goods and services are being purchased for a reasonable price.
Creating contract packages, including: creating complete, accurate and properly coded contract agreements, purchase orders and related fee and expense line items; performing quality assurance checks; facilitating the review, approval and execution of final contract documents by authorized Pew and vendor signers; properly archiving approved documents; ensuring Pew's information systems contain complete and accurate vendor, procurement, contracting and coding information; and sending contracts to designated vendors.
Actively participate in special projects, as assigned, which may include project coordination, project management, inter and intra departmental collaboration, research, analysis and writing; and developing solutions and resolving issues based upon abstract thinking and in-depth analysis, collaborating with colleagues and other staff to determine resolutions, updating policies and procedures, compiling and analyzing data and metrics.
Bachelor's degree required; certified procurement, contracting or equivalent professional designation required; and knowledge of contract law preferred.
A minimum of four years of relevant contracting and procurement experience with for-profits, nonprofits and/or universities, including familiarity with specialized pricing structures.
Experience with complex contractual arrangements, including contracts (i) funded by multiple budgets and/or donors; (ii) supporting numerous projects and/or programs; (iii) with international vendors, foreign currencies and unfamiliar laws; (iv) with lobbying considerations; and (v) with nonprofits that require knowledge of tax exempt law.
Expertise negotiating price and terms and conditions for domestic and international contracts; and designing a strategic sourcing strategy in collaboration with requestors.
Experience supporting a change management initiative, such as centralization of the procurement and/or contracting functions for a more efficient and effective process.
Consistent compliance with contract cycle-times and successful management of customer expectations, including demonstrated experience reducing cycle-times and driving process efficiencies without negatively impacting the quality of the outcome.
Strong understanding of financial management, including budgeting, reporting and analytics, as well as familiarity with basic accounting, costing and overhead allocation principles.
Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products (specifically Word and Excel) and electronic calendar systems (specifically Outlook).
Self-directed and accepts full responsibility for completing assignments and resolving issues. Ability to think proactively, take initiative and see tasks through to completion with appropriate follow-up.
Strong problem-solving and analytical skills.
Keen attention to detail and outstanding organizational skills. Able to balance multiple priorities, organize time and work autonomously on discrete projects.
Strong written and oral communications skills, including demonstrated ability to summarize complicated issues in a clear, effective writing and presentation style.
Ability to work professionally and collegially within a creative, fast-paced and corporate culture that emphasizes excellence and teamwork.
Strong interpersonal skills, including the ability to develop and manage productive relationships with staff, consultants and partners. The ability to work collaboratively with various departments, individuals, and external partners.
Compensation and Benefits We offer a competitive salary and complete benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.