University of Wisconsin-River Falls Department of Facilities Planning and Management
Facilities Planning Specialist
The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF's 6,100 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics.
The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at: http://www.uwrf.edu/workhere/.
This position is a mid-level technical position. The position is responsible for the preparation of facility plans utilizing Computer Aided Design and Drafting (CADD), management of facilities & project record documentation, assistance with project management of complex building construction projects, and space management coordination for the campus. This position works closely and manages work with Facilities Management, Campus Planning, and other campus divisions and departments. The position may interface with UW System Administration, the Division of State Facilities, and architectural/engineering consultants.
Specific Duties and Responsibilities
A. Computer Aided Design and Drafting
Utilize AutoCAD to draw project plans, in standard construction industry format, based on designs from campus staff.
Update AutoCAD campus master drawings of building and site plans to reflect actual and changed conditions due to construction projects (as-built drawings, record drawings, etc.). Field measure building changes to confirm updates to master plans are accurate.
Maintain accurate AutoCAD drawings of all underground utilities on campus property, including campus owned and public: steam, electric, chilled water, sanitary sewer, storm sewer, water, site lighting circuits, telecommunications and other miscellaneous underground items.
Operate GPS receiver tool to obtain coordinates of site improvements and underground utilities to accurately depict the locations on the campus AutoCAD reference drawings.
May perform lead worker functions over student workers.
B. Project Management
Assist project managers in Facilities Management and the Campus Planner with coordination of complex building construction projects: in-house projects, small projects, all agency projects, and major projects for General Program Revenue (GPR) and Program Revenue (PR) facilities. Typical projects include new buildings, building additions, and remodeling with multiple construction trades involved.
Prepare requests for small projects by providing technical and budgetary information.
Assist in the development of detailed project plans and bidding documents for delegated small projects, $50,000 and less.
Assist project management staff as needed. This may include daily inspections of construction work, coordination of construction work, attending construction meetings, submittal review, preparation of change orders, purchase orders, punch-list generation & verification, and warranty follow-up.
Apply architectural and engineering construction best practices and Wisconsin State Codes to campus projects and maintenance programs.
Assist in the research, investigation, and selection of various types of construction materials and equipment.
Coordinate scheduling meetings, involving campus personnel, off-campus individuals and agencies as required.
Direct and monitor the work of contractors, vendors, subcontractors and design firms.
C. Facilities Information & Project Record Documents
Provide oversight, coordination and organization of the facilities office plan room and archive vault.
Assist Facilities Management Staff, Campus Planner and other campus personnel with retrieval of archive and project information.
Maintain construction project documentation: posting addenda, change orders, record drawings and close-out materials.
Maintain building files for operation and maintenance manuals, record drawings, specifications, project management and billing folders in paper and electronic formats.
Update floor plans posted in campus buildings for signage and fire/tornado emergency evacuation plans.
Perform digitizing of project documents on both standard copier and large-format drawing scanner. Maintain organization of these record documents.
Create and maintain spreadsheets, databases and indexes to campus facility information.
Coordinate new room numbers or changes with the Campus Planner.
Maintain records of Asbestos surveys.
Maintain roof warranty index and record documents.
Maintain current Wisconsin Building Code Summary Sheet and ensure current copies of desired Codes are available in the Facilities Management Office.
Investigate, survey, and update existing campus building information as requested by campus user groups.
D. Space Management
In coordination with the campus planner, analyze and suggest alternatives to space requests. Provide floor plan options and interface with other campus personnel to evaluate the suitability of each option in regard to architectural, plumbing, HVAC, electrical and telecommunications.
Assist the Campus Planner with space use planning, including quantifying space, calculating space utilization efficiency, and documentation.
Gather factual information to determine and analyze the problems or needs. (i.e. the size, dimensions, physical properties, structural requirements, etc.)
Maintain current available space inventory database.
E. Other Duties as Assigned
Knowledge of computer applications for design, drawing and construction management: AutoCAD, Microsoft Word, Microsoft Excel, databases.
Possess good organizational and management skills within a large complex institution.
Ability to maintain a professional and service-oriented relationship with customers and co-workers.
Ability to be creative, flexible, self-motivated, and quality orientedAbility to establish and maintain effective working relationships with associates, campus representatives, other agencies, etc.
Ability to read, understand and develop construction documents and plans.
An Associate’s Degree or higher in drafting, architecture, space planning, engineering, facilities management or a related field from a recognized college or university is preferred.
Knowledge of project management and systems analysis techniques.
Possess good communication and interpersonal skills, and exercise a strong sense of priority and time management.
Ability to organize, evaluate and present information effectively.
Knowledge of codes and standards pertaining to engineering including Wisconsin Administrative Codes.
Ability to layout, and prepare architectural and engineering drawings and specifications for buildings and site work.
Knowledge of materials of construction, material/labor costs, and estimating resources such as R.S. Means, etc.
Letter of interest specifying qualifications and experience (cover letter)
Provide the names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your experience and professional preparation (references).
Optional is an unofficial transcript; however, official copies of transcripts will be required if hired.
Inquiries should be addressed to: Mike Mueller Facilities Planning and Management Michael.email@example.com
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by 11:59 p.m. on July 24, 2017. A criminal background check will be completed on final candidates.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3926.
UW-River Falls Diversity Statement: We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.
The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.
UWRF is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, people with disabilities and protected veterans are encouraged to apply. Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
For a copy of the UWRF campus safety information, see http:www.uwrf.edu/Police/CampusRecordsCrimes.cfm or call University Police at (715) 425-3133 for a paper copy. This material includes crime statistics (Annual Security Report) and information on crime prevention, sexual assault, and drug/alcohol issues.