This position is responsible for supporting the metadata needs of the library and coordinating Special Collections cataloging. This position performs original and copy cataloging for rare books and other materials in Special Collections. Creates and revises authority records. Manages workflows of special collections and rare materials to ensure security of materials and efficiency of workflow.
Please note: Work requires the ability to lift a minimum of 25 pounds. Work requires the ability to push and pull full book trucks.
Performs full-level original cataloging in OCLC and Alma, for materials in all formats and languages for Special Collections materials (30%).
Performs copy cataloging in OCLC and Alma, for materials at varying levels of difficulty, in all formats and languages for Special Collections materials (30%).
Cataloging tasks for both original and copy cataloging includes:
Adds new bibliographic, holdings, and item records to Alma.
Follows standards and guidelines found in RDA, LC-PCC Policy Statements, DCRB, Subject Cataloging Manual, and local documentation.
Assigns Library of Congress subject headings, LCGFT headings, and assigns call numbers using Dewey Decimal Classification, and/or local schemes.
Keeps current on revisions to guidelines and trends in cataloging practices and applies new guidelines and brings changes to the attention of others as appropriate for discussion.
Verifies name, series, and subject headings against authority file.
Independently prepares and revises name authority records submitted to the Program for Cooperative Cataloging.
Manages Special Collections material workflow in collaboration with Acquisitions and Special Collections staff.
Updates and corrects records as requested.
Participates in metadata projects as appropriate, including but not limited to cataloging of hidden collections, recataloging of library holdings or ensuring accuracy of library holdings in external databases.
Creates and maintains documentation as needed.
Provides training as required.
Participates in departmental meetings and deliberations.
May participate on library-wide committees and task forces.
Assists other staff and colleagues with special collection cataloging-related questions as needed.
Communicates with library staff regarding special collection cataloging workflows.
Performs related duties as required or assigned.
A bachelor’s degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired.
At least three years of cataloging or indexing experience in a library using Resource Description and Access (RDA), national-level interpretations of RDA, and Library of Congress Classification
Experience with a library service platform or integrated library system, preferably Alma and OCLC.
Minimum Competencies: (Skills, knowledge, and abilities.)
Displays strong attention to detail and ability to perform detailed work accurately while maintaining flexibility in handling variations in normal procedures.
Adaptability – Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
Collegiality - Being helpful, respectful, approachable and team-oriented, building strong working relationships and a positive work environment.
Communication – Balancing listening and talking, speaking and writing clearly and accurately, influencing others, and keeping others informed.
Computer Proficiency - Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, and Access, email, web browsers, and library-specific resources and tools.
Quality – Achieving a high standard of excellence independently with work processes and outcomes.
Working knowledge of one or more modern European languages and the ability to work with unfamiliar languages with the help of a dictionary.
Ability to prioritize work assignments.
Experience working with rare books, particularly related to descriptive metadata or cataloging of materials
Experience creating name authority records.
Preferred Competencies: (Skills, knowledge, and abilities)
Proficiency in reading German and/or Latin.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.