The University of Pittsburgh is seeking an Administrative Coordinator who will serve in an advanced administrative capacity as a special assistant to the Partnerships for Family Support project and will report directly to the Director of Community Programs. This person will coordinate projects and have administrative and decision-making authority in coordinating and managing them.
Responsibilities include: providing administrative support to project managers and directors; creating and managing databases; researching and analyzing data; creating and updating communications including written reports, basic visual materials, the website, and social media; assisting in the management of special projects, including tracking expenses and cost analysis; organizing, producing, proofreading, and editing presentations of senior administrators; graphic design. The applicant must be a self-starter who can work independently and as part of a team.
NOTE: The hiring range is for full-time positions and will be prorated based on 60% effort.
Minimum Related Experience Level Required
3-5 years experience
Additional Education and/or Experience Essential to the Position
A minimum of 3 years of administrative office experience. Previous university experience is preferred. Knowledge of University Policies and Procedures; extensive computer experience (proficient in Microsoft Word, Excel, PowerPoint, Publisher, and Outlook; experience with WordPress and Eventbrite; ability to create and maintain Access databases is considered a plus). Ability to work cooperatively and pleasantly with a variety of constituents. Should be comfortable learning and researching new technology and systems.
Child Protection Clearances
The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Scheduled Work Hours
Work Schedule to Vary
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:
Education benefits and a retirement plan with employer match
Group medical insurance, life insurance, and optional vision and dental insurance
Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)
Time off benefits including vacation, sick and personal time
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.
Pitt... faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.
Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.
Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.