Founded in 1780, the American Academy of Arts and Sciences is an independent policy research center that conducts multidisciplinary studies of complex and emerging problems. The Program Coordinator provides organization and support for the program in Science, Engineering, and Technology. This position is based at the Academy’s headquarters in Cambridge, Massachusetts.
Provide day-to-day administrative support for multiple projects within the Science, Engineering, and Technology area, interacting regularly with committee members and other project participants, the project directors and staff, the Director of Events, and with other Academy departments.
Provide project management for web development efforts, including working with the Program Director to oversee consultants and interns and to coordinate database entry, research, communications and budgeting.
Provide logistical support for conferences and other events, including but not limited to preparing conference materials, booking travel, coordinating procurement, liaising with conference facilities, processing travel reimbursements, and providing on-site staff support.
Conduct web-related background research for projects and reports.
Maintain and update program-related databases, tracking reports, and project summaries.
Draft, edit and proofread reports, correspondence, and presidential briefings
Coordinate the production and distribution of formal and informal publications and other project deliverables.
Support the program area’s public relations and outreach activities, including collaborating with project staff and Academy members to monitor policy outcomes; updating website content; and formulating social media and digital communication strategies in coordination with the Communication department.
Assemble travel materials and briefing books for Academy program officers attending project meetings and other events.
Perform other job duties as assigned.
Bachelor’s degree (Master’s degree preferred).
High attention to detail, excellent oral and written communication skills, and strong organizational, interpersonal, and proofreading/editing skills.
Demonstrated experience in managing multiple tasks in a high tempo environment with little supervision.
Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications, and internet searches.
Desired qualifications include:
One to two years of experience in an office and academic environment; research experience.
A background or interest in science, engineering and/or technology
Ability to learn quickly, prioritize tasks, and work accurately under pressure.
Ability to creatively problem-solve and be flexible to work in a changing environment;
Ability to comfortably and professionally interface with a wide range of constituents, including Academy members, staff, and the public at large;
Technical experience with or a desire to learn web development including familiarity with HTML, GitHub, Firebase, Squarespace, or Java.
Ability to display initiative and follow-through skills; and
Ability to exhibit confidentiality and good judgment.
Since its founding in 1780, the American Academy of Arts and Sciences has served the nation as a champion of scholarship, civil dialogue, and useful knowledge.
As one of the nation’s oldest learned societies and independent policy research centers, the Academy convenes leaders from the academic, business, and government sectors to address critical challenges facing our global society. Through s...tudies, publications, and programs on the Humanities, Arts, and Education; Science, Engineering, and Technology; Global Security and Energy; and American Institutions and the Public Good, the Academy provides authoritative and nonpartisan policy advice to decision-makers in government, academia, and the private sector.
The Academy’s membership of 4,600 Fellows and 600 Foreign Honorary Members includes many of the most accomplished scholars and practitioners worldwide. The Academy frequently sponsors meetings, lectures, panel discussions, and informal gatherings around the country. Topics are drawn from Academy projects and studies as well as the research and writings of Academy members.
Academy publications include the journal Dædalus; a magazine, the Bulletin; and books, research papers, and other special reports. The Academy encourages and guides a new generation of scholars and thinkers through two fellowship programs: the Visiting Scholars Program and the Hellman Fellowship in Science and Technology Policy.
Commitment to Diversity
The American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.