The Office of the Vice President for Academic Services is searching for a career executive assistant to support an executive-level college administrator. This is a salaried, non-represented position. The successful candidate will have a demonstrated record of strong administrative and office skills, be discrete, and support a highly confidential work environment. The Executive Assistant must have exemplary customer services skills, recognizing both internal and external clients.
Examples of Duties:
Duties include, but are not limited to:
Manages the Vice President's calendar and schedule to include meetings, appointments, events
Prepares correspondence for the Vice President such as memos, reports, letters, and other written documents
Creates and/or maintains databases, electronic and paper files using MS Access, Excel, and Word
Prepares and processes day-to-day paperwork, including travel forms, check requests, purchase requisitions, time sheets, special payroll action forms, variance requests, academic amnesty forms, etc., ensuring proper signatures and distribution, filing copies for reference
Schedules adjunct observations and coordinating related documentation
Schedules meetings, taking, transcribing and distributing meeting minutes
Responds to email, telephone and written requests from Deans and Team Coordinators, other departments, and external customers
Organizes and coordinates adjunct orientation program
Interfaces with vendors for goods and pricing, ordering supplies, duplicating
Project management and follow-up, to include Women's Leadership Institute
Oversight and monitoring division budget accounts
Acts as liaison to the AIC (Academic Issues Committee) and other State organizations
Participates in Commencement preparation and activities
Attends College activities
Prepares, modifies, and reviews a variety of academic publications, catalogues, and handbooks as required
Adheres to College Policies and Administrative Procedures
Other duties as assigned
Associates degree preferred. Minimum 3-5 years' experience in professional office environment required.
Strong verbal and written communications skills.
Ability to prioritize and manage large volumes of various projects in a timely fashion.
Able to maintain a high degree of confidentiality and exercise sound judgement. Knowledge of higher education compliance requirements and FERPA preferred.
Excellent organizational skills and attention to detail required.
Proficient in MS Word, Excel Outlook, Access and Adobe Acrobat
Ability to work a flexible schedule to include occasional nights and weekends
Rowan College at Gloucester County College is a comprehensive, co-educational, two-year college sponsored by the residents of Gloucester County through the Board of Chosen Freeholders. The College is an accredited member of the Middle States Association of Colleges and Schools. RCGC seeks to assist each person in the development of a career, while at the same time developing humanistic values and ...encouraging personal enrichment. RCGC is dedicated to its community and accepts the responsibility of providing post-secondary educational opportunities to all who seek them. RCGC provides college and university transfer programs, career education, community services, and special assistance programs. The College seeks to bring higher education within the geographic and financial reach of all residents.